Advisory Faculty Member: Dr. Colin Dalton, Adjunct Professor, Schulich School of Engineering
The President is responsible for the overall direction and management of the Group and for promoting the Group among both undergraduate, graduate students, postdoctoral researchers, and faculty. The primary role of the President is to provide guidance and cohesion for the Group as well as to further its vision and mission through his activities and leadership. The President is further responsible for the scheduling of the year’s events and priorities, as well as working with the VP Finance to secure the Group’s annual funding. The President also has signing authority over the Group’s bank account. The president sets executive meetings as required, and is ultimately responsible for ensuring equitable division of labour between members of the Senior Executive.
The VP Operations (VPO) is responsible for the routine functions of the Group, oversees VP Academic, and contributes to the organization of events. The VPO must ensure that these VPs have the resources and direction they require to carry out their duties, and is ultimately responsible for ensuring smooth operation of their designated events.
Additionally, they are responsible for coordinating and promoting the larger, irregular nanoGroup events throughout the year. These include, but are not limited to, speaker events and workshops aimed at educating membership. Also, the VPO spearheads initiatives to organize symposia, competitions, and/or conferences.
The VPO works closely with and oversees the VP Academic in the planning and organization of events.
In their capacity as financial officer, the VPF is responsible for all monies received and disbursed by the University of Calgary Nanotechnology Group, and shall account for them according to Generally Accepted Accounting Principles, monitoring and recording each transaction from the Group’s bank account. They are also responsible for ensuring that a regular audits and financial reports are completed to the satisfaction of funding sources, that all accounts receivable are collected, and that all bylaws pertaining to finances are upheld. It is also the job of the VPF, alongside the President, to secure funding for the financial commitments of the Group, seeking out appropriate funding bodies and preparing proposals as required. At the conclusion of each event, the VPF is further responsible for compiling a report on the event’s financials with a detailed budget, as well as any follow-up documentation requested by the funding bodies. Portions of this responsibility may be shared with other executives, and details should be collected from the associate VP directly responsible for the event. The VPF is also given signing authority over the Group’s bank account.
The VP Communication (VPC) is broadly responsible for both intra-group communication and for promotion of events outside the Group. The VPC is responsible for managing the member lists, drafting and/or editing internal nanoGroup communications such as emails to members and advisors, and ensuring impartiality, factuality and objectivity in all communications. Additional responsibilities include design and maintenance of the nanoGroup’s website, as well as email-based promotion of the Group’s events – emails and announcements sent out will be based on material provided by the VP responsible for the event.
As part of their responsibilities, the VP Communication is further responsible for the Group’s outreach efforts, overseeing the VP Outreach in his organization of events aimed at groups off campus. Similarly, the VPC is responsible for carrying out the Groups mandate of moving toward a province-wide student nanotechnology presence.
The VP Academic (VPA) is responsible for planning nanoTalk events and is responsible for engaging the academic side of the Alberta nanotechnology community. nanoTalks are regular lectures on recent nano academic accomplishments in the Alberta nanotechnology community. The VPA is responsible for: inviting speakers, establishing a budget for each event with the VPF, room booking, promotion and advertising the event with the VPC, purchasing refreshments for the event, making event posters and facilitate poster distribution, and other planning details. The VPA reports to the VPO.
The VP Outreach (VPOR) is responsible for coordinating the Group’s outreach efforts to the community, with focus on planning and organizing events for grade school, middle school, high school students and undergraduates. This includes organizing general nanotechnology presentations, demonstrations, and tours, as well as collaborating with other groups interested in nanotechnology education and outreach such as Let’s Talk Science.
Members at Large
Members at Large (MAL) provide support to the executive. Roles that MAL may provide include support on various projects or committees, and they may substitute for other executives where appropriate.